Inspections
Give a health inspector or police officer a read-only link to your controlled-drug register that expires on its own, and see afterwards exactly what they looked at.
An inspection used to mean an officer reading the register over your shoulder, on your own logged-in session, with you doing the clicking. Wattle can give them a link of their own instead.
Common tasks
| I want to... | Do this |
|---|---|
| Give an inspector access | Settings → Controlled drugs → Inspector access → Give access |
| Take access away right now | End access beside their name |
| See what they looked at | Settings → Controlled drugs → Audit log |
| Hand over paper instead | Reports tab → print the register PDF |
Giving access
Settings → Controlled drugs → Inspector access → Give access.
- The officer's name and the authority they are from ("Queensland Health", "NSW Police"). Both are required - you are recording who you let in before you let them in.
- Their badge or reference number, if they give you one.
- How long it lasts: 4 hours, 24 hours, 3 days or 7 days.
- Your PIN. ⚠️ This is the one place in the register that still asks for it, deliberately: you are handing a link to someone outside the clinic.
You then get a link. Copy it and give it to them - on their phone, in an email, however suits.
The link is shown once and cannot be shown again. Wattle stores a fingerprint of it, not the link itself, so nobody - including us - can recover it. If it gets lost, End access and create a new one. That takes about ten seconds.
What they can see, and what they cannot
They see your current balances and every register entry: dates, drugs, quantities, running balances, patients, who signed each entry and who witnessed it, with the tamper-evident hash beside each one.
They cannot change anything. There is no edit, no entry, no delete - not hidden, not greyed out, simply not built. The link is a window.
They also see nothing else in Wattle. No appointments, no clients, no invoices, no other page of the product. Just the register.
It ends by itself
Every link has an end time and there is no "never" to choose. Wattle checks on every single page they open, so End access takes effect immediately - even for a page already sitting open in their browser, at their next click.
Every look is recorded
Settings → Controlled drugs → Audit log shows when you issued the access, when you ended it, and a line for every page the officer opened. The card itself shows how many times each live link has been used.
That trail is the other half of being able to hand out access at all: you can say afterwards exactly what was seen and when.
Gotchas
- Only a vet can issue or end access, and issuing takes their PIN. That is a deliberate exception - nothing else in the register asks for a PIN any more, because handing out access is not a register entry, it is letting an outsider read the whole thing.
- An expired link and a made-up link look identical to whoever tries them. That is deliberate - telling someone "this expired" would confirm the link was once real.
- Wattle is a convenience tracker, not your legal register. An inspection still involves your paper book. The link is there so nobody has to read a screen over your shoulder.
- Issuing access is not the same as being asked for it. Only create a link when an officer is actually in front of you or has formally requested access.
Next
Destruction, loss & damage
Setting stock aside for disposal, formal witnessed destruction, handing stock to an approved disposer, and recording a loss, breakage or unused return - including who you must report a loss to.
Reports & printing
Statutory reports, a single drug's register, the current-balances snapshot, standalone destruction records, and the register audit log.