Paddocks

For equine and mixed clinics that keep horses on-site for a while — for example a rehab property. Paddocks helps you track which paddock each horse is in, when they arrived, and when they go home.

If your clinic only ever sees animals that come and go on the same day, you probably won't use Paddocks at all. It's built for the situation where animals stay on your land across days or weeks.

What Paddocks is for

Think of Paddocks as a live roll-call of every horse staying on your property. At a glance you can see:

• how many horses are on-site,
• which paddock each one is in,
• who owns each horse, and
• which paddocks are full and which are free.

When a horse arrives you add it to a paddock. When it goes home you mark it as departed. That's the whole idea.

What you'll see when you open it

Click Paddocks in the sidebar (the menu down the left of the screen). You land on a table — a simple list, one horse per row. Each row shows:

At the top of the page, a line tells you the totals, such as "5 horses across 3 paddocks". The list is sorted by paddock, so all the horses in the same paddock sit together.

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Tasks

View all horses on the property

Usually: anyone — vet, nurse or receptionist.

Step by step

1. Click Paddocks in the sidebar.
2. The table shows every horse currently on the property.
3. They're sorted by paddock, so each paddock's horses are grouped together.

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View horses in a specific paddock

Usually: anyone.

Step by step

1. Go to Paddocks.
2. The list is sorted by paddock, so scroll until you see the paddock badge you want (for example P3).
3. To narrow the list to just that paddock, click the search box and type the paddock name.
4. Only horses in that paddock remain on screen.

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Search for a horse

Usually: anyone, especially front desk.

Step by step

1. Go to Paddocks.
2. Click in the search box at the top (it says Search horses…).
3. Start typing — a horse's name, its breed, the owner's name, or a paddock name all work.
4. The list filters straight away to show only matching rows.
5. To clear it, click the small X in the search box.

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Add a horse to a paddock

Usually: front desk or nurse, when a horse arrives.

This is the most common task. You're recording that a horse has arrived and saying which paddock it's in.

Step by step

1. On the Paddocks page, click the New horse button (top right of the table).
2. A dialog opens.
3. Choose a Paddock from the dropdown.
4. In the Patient box, start typing the horse's name and pick it from the list. The horse must already be registered as a patient (see the note below).
5. Click Add to paddock.
6. A small confirmation message (a "toast") pops up to tell you it worked.

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Adding a horse that isn't in the system yet

Usually: front desk or nurse.

The New-horse dialog only allocates existing patients — it doesn't create new ones. If the horse arriving has never been seen by your clinic, register it first under Patients (and create its owner there if needed), then come back to Paddocks and allocate it.

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Manage your paddocks

Usually: admin — whoever sets things up.

Your paddocks are yours to define — just like the columns on the schedule. Add one for each paddock on your property, give it a name and a colour, and reorder them to match how you think about the place. Your paddocks are saved, so they're there next time you log in.

Step by step

1. On the Paddocks page, click Manage paddocks (top right, next to New horse).
2. A dialog lists your paddocks. Click Add paddock to make a new one.
3. Give it a Name (e.g. "P1" or "Top Paddock") and pick a Colour — the swatch shows on every horse's row.
4. Leave Active on, then click Save.
5. Back in the list you can drag paddocks by the grip handle to reorder them, or use the ⋯ menu on a row to Edit, Make inactive (hide without deleting), or Delete.

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View a horse's full patient record

Usually: vet or nurse.

Step by step

1. Go to Paddocks.
2. Click anywhere on a horse's row — the name, the breed summary, the paddock badge.
3. You're taken to that horse's full patient page, with its medical history, appointments and the rest.

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View a horse's owner (client record)

Usually: front desk.

Step by step

1. Go to Paddocks.
2. Find the horse's row.
3. Click the Owner name — it's the blue link in the Owner column.
4. You go straight to that owner's client record, with their contact details and history.

See also Clients (pet owners).

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Move a horse to a different paddock

Usually: nurse or vet.

Sometimes a horse needs to swap paddocks — to be nearer the rehab centre, or because its paddock is being rested.

Step by step

1. Go to Paddocks and find the horse.
2. Mark it as departed from its current paddock (see Mark a horse as departed).
3. Click New horse and add the same horse again, this time choosing the new paddock.

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Mark a horse as departed

Usually: front desk or nurse, when a horse goes home.

When a horse leaves your property, mark it as departed so it drops off the on-site list.

Step by step

1. Go to Paddocks.
2. On the left of each row is a checkbox. Click the checkbox for the horse that's leaving.
3. A toolbar appears at the top of the table.
4. Click Mark departed (the red button with a "leaving" arrow icon).
5. The horse drops off the list. It isn't deleted — its record stays in the system, just marked as departed.

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Mark several horses as departed at once

Usually: front desk or nurse — handy when a float-load goes home together.

Step by step

1. Go to Paddocks.
2. Tick the checkbox for each horse that's leaving — tick as many as you need.
3. The toolbar at the top shows how many you've selected.
4. Click Mark departed.
5. All the ticked horses drop off the list at once.

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If something looks wrong

• I can't see Paddocks in the sidebar → Paddocks normally sits in the main sidebar. If it's genuinely missing, your account may not have permission — ask whoever set up your clinic.

• The owner shown for a horse is wrong → The owner is set automatically from the horse's primary client and can't be edited on the Paddocks screen. Click the horse's name to open its patient record, correct the primary client there, then return. This is on the list to be made easier.

• A horse's summary line (breed, sex, age) looks incomplete → That summary is built from the breed, sex, neutering status and age held in the patient record. If any of those are blank, the summary will be short or missing parts. Open the patient record and fill in the missing details to fix it.

• I marked a horse departed by mistake — where did it go? → Departed horses are hidden from the table; there's no "show departed" toggle yet. The horse isn't lost — its record is safe. To put it back on the property, use New horse and add it again like a new arrival. The departure history lives on the patient record.

• I can't find a horse to add it → It may not have a patient record yet. Register it under Patients first, then come back and allocate it.

• I want to add a horse but don't know which paddock yet → A paddock is required for now — there's no "Unassigned" option. Pick any paddock to get the horse on-site, then move it later.

• Can't see the New horse or Mark departed buttons? → Your account may not have permission — ask whoever set up your clinic.

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Related sections

• Patients (the animals) — full patient records, including the primary client (owner) that Paddocks reads from.
• Clients (pet owners) — owner records you reach via the Owner link.
• The lay of the land — your screen explained — where the sidebar and search live.
• Buttons & symbols cheat sheet — icons like the depart arrow and the plus button.
• Glossary — plain-English definitions, including "signalment" and "primary client".